Task Management
Planning, Collaboration, Discussions, Reports, and more...
Task management is a key activity for any company and project.
Effective task management is a vital skill for every manager.
AyMINE significantly simplifies task management
- Convenient collaboration, including discussions and translations
- Task planning, task dependencies, and schedule changes
- Documenting progress, calendar overviews
- Reusable templates for repetitive tasks, processes, and workflows
- Simultaneous work on multiple projects
- Work reports directly attached to tasks
- All essential information in one place, including related files
- Task reviews during meetings: easily added to the agenda. Task notes reflect meeting discussions and decisions
- Comprehensive system integration: create tasks from emails, orders, requirements, and more
- Leaders have an overview of tasks, project progress, employee performance, and challenging activities
Systematic support for task management is worth it
Efficient task management saves time and improves team morale.
Current tasks are clearly displayed on the dashboard.
Clearly defined tasks reduce the likelihood of errors
Tasks can be dictated into the system directly using a mobile phone.
Both the leader and the responsible worker have clarity on the task details.
Task templates
Systematic task management allows for the use of predefined templates.
Templates are provided by the quality management system or created by the team leader.
Task management improves collaboration
Tasks are assigned to everyone involved.
They clearly define responsibilities and foster teamwork.
Benefits of integrating task management with a quality system
The system was designed by an expert in ISO standards, addressing why quality management systems often fail in companies.
By linking task management with quality system workflows, work procedures gain practical significance.
A strategic investment
Traditionally, quality management systems are described in documents that are process-compliant but rarely understood by employees. The procedures are often described so generally that they have no practical impact on work quality.
Procedures that don't influence work naturally don't interest employees, nor do outdated documents. As a result, quality management systems are often seen as a cost burden rather than a strategic investment.
Tasks should be at hand during work
A well-written procedure serves as an actual guide for specific tasks. It only makes sense if it is accessible when the task is being performed.
AyMINE ensures this by integrating task definitions with methodologies, providing tasks to workers directly from templates.
This is particularly important for rarely performed activities, offering necessary information and materials to help workers complete tasks more confidently and efficiently.
ISO 26262 requires a system
It's unusual for process standards to mandate a system, but workflow systems are explicitly required by ISO 26262 and ASPICE.
The standard authors recognized that compliance is impossible without such systems.
Meeting tasks
Everything discussed and recorded during meetings is easily accessible.
Minutes are created during the meeting, and previous records can be quickly reviewed.
Task records include all related meeting notes.
Advantages of Tasks for the Team
- Prevents micromanagement by the leader, simplifying communication and fostering independence.
- Saves over 50% of task "clicking." This makes the management system less tedious and more enjoyable.
- Team tasks match the level of detail typically found in guidelines and workflows. They allow for complex solutions and provide the team with flexibility to adjust collaboration as needed.
- The team is better able to ensure that no task is left unresolved. Even with multiple contributors, responsibility for the task remains, but it does not have to fall solely on the leader. The team effectively self-monitors.
- Managing team tasks is significantly easier than managing detailed workflows.
Task Management Enables Planning and Evaluation of Company Performance
It is possible to monitor how much work is planned for individual employees for daily tasks and projects, and evaluate the actual workload of staff.
Work reports for individual tasks significantly reduce the chance of people "inventing" tasks.
Even for employees in areas like sales or marketing, defining tasks is essential. For both the employees and the department manager, the management system provides an overview of how much work has been done. (For more on this, see [support for the sales department](/en/modules/crm).)
Electronic Task Management is Essential for Remote Work
- Easy daily monitoring of task completion.
- For effective monitoring, employees submit work reports for individual tasks. The calendar provides an overview of which tasks were addressed.
- Statistical control and evaluation show whether tasks performed at home take the same or significantly more time to complete.
- Employees who receive tasks directly through the management system know that tasks are statistically evaluated and understand that their productivity at home must match their productivity in the office.
Having an objective monitoring tool is the most effective way to ensure fairness.
Manage Tasks
Start Now for Free
- Create a company account, add colleagues, and start working immediately.
- No investment or technical knowledge is required.
Project Management
Effective Internal Communication
CRM
Information Management
CMS – Web Management
25+ years of experience - © PDQM, Ltd.